Event staffing
Discuss guest welcome, registration, wayfinding, and on-site event support. Define the roles, staffing numbers, hours, and reporting contact around your guest journey and event schedule.
HAWAIʻI / EVENT SUPPORT
The right people.
The right setting.
From the team welcoming your guests to the sound, setting, and moments captured, Vohana DMC helps coordinate staffing, photography and video, audio/visual, and event spaces for Hawaiʻi gatherings.
Start your event briefExplore the supportOʻAHU · MAUI · HAWAIʻI ISLAND · KAUAʻI
YOUR PURPOSE. OUR STARTING POINT.
Make every part feel connected.
A successful event brings people, place, and production into the same plan. A welcome reception, recognition evening, wedding gathering, or company meeting each needs a different mix of support.
We help shape that support around your brief, working with your planner, venue team, and specialist providers. Tell us what is already arranged and where you need help, whether that is one service or several connected pieces.
EXPERIENCE INSPIRATION
Picture the possibilities.
Illustrative settings and experiences. Specific venues, vehicles, and arrangements are confirmed in your proposal.
HOW VOHANA CAN HELP
The details that bring
your people together.
Photography & video
Plan coverage for the moments that matter, from arrivals and candid interactions to presentations and celebrations. Share your shot list, coverage hours, desired deliverables, editing style, and intended use.
Audio/visual
Coordinate sound, microphones, screens, presentation playback, lighting, and technical support around your agenda. Venue access, power, equipment requirements, setup, and rehearsals belong in the production brief.
Event spaces
Explore settings for meetings, receptions, dinners, and celebrations. We help coordinate venue sourcing around island, guest count, layout, accessibility, budget, and the atmosphere you want to create.
A THOUGHTFUL FIRST STEP
Start with the event you want to create.
Share the purpose, date, island, guest count, and a working agenda. Identify the space, people, equipment, and creative coverage you need, then align setup, guest arrival, event timings, and breakdown into one plan.
BRING TO YOUR FIRST CONVERSATION
A little context.
A clearer plan.
- Event date, island, purpose, and estimated attendance
- Venue status and preferred room or outdoor layout
- Staffing roles, coverage hours, and primary contact
- Photography, video, sound, lighting, and presentation needs
- Budget, key deadlines, and existing supplier arrangements
BEFORE WE SAY ALOHA
Your questions,
considered.
Can we request just one event service?
Yes. Tell us whether you need staffing, photography, video, audio/visual, an event space, or a combination. We can discuss support for the parts of your event that still need coordination.
Can you work with our existing planner or venue?
Yes. Share their contact and scope, along with confirmed arrangements. We can coordinate the agreed support around the event plan and clarify responsibilities together.
How do we brief photography and video coverage?
Share your agenda, must-capture moments, coverage hours, preferred style, and delivery deadline. Image usage, consent arrangements, deliverable formats, and editing expectations should be agreed with the creative provider.
Can you help find a space and coordinate AV together?
Yes. Bring the guest count, layout, presentation needs, and preferred atmosphere. We can discuss suitable spaces alongside their technical requirements, with availability and the final scope confirmed through the proposal.
LET’S PLAN TOGETHER
Bring your event into focus.
Share your dates, group size, and priorities in our guided trip brief. Review and send your brief to our team, then check your email for next steps.
Start planningOr email contact@vohanadmc.com